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Top KPIs to track in the Medical Devices Industry

10 minutes read

For a medical devices company, it is extremely essential to build a reputation as the provider of world-class quality products and services. This helps in creating a competitive advantage and fuels your organizational growth.

To build such a reputation in the market, your leadership team needs to keep a track of certain crucial KPIs and improve on them consistently. One of the best ways to consistently track and improve these numbers is to gamify the KPIs.

To help you with this, we have listed down 15 KPIs that are specific to the medical devices industry

For each of these KPIs we have answered the following questions:

  • About the KPI

  • How frequently should you measure it?

  • What target can you set for it?

  • How to assign points and declare winners upon achieving the target

Note: These are indications of how these KPIs can be structured. However, this can change from market to market, from organization to organization, depending on your current goals.


Engagement with Customers

Engaging with customers has become all the more important since COVID. There are different activities through which your sales reps can engage with your customers and drive your brand’s awareness amongst them. Establish these below KPIs and gamify them in order to motivate your sales teams to consistently engage with your customers.

These activities can be conducted virtually or face-to-face.

1. Presentations to HCPs

About the metric: Presentations help in making your customers understand your company, your products, and services more clearly. With this metric, motivate your sales teams and clinical teams to give presentations to a group of HCPs (physicians, nurses, technicians, etc).

Track the number of presentations given by each team over a period of time. These presentations can be on:

  • Products
  • Clinical papers
  • Case presentations
  • Success stories

Frequency of measuring: Quarterly

Target: Set a target for each team to give at least one presentation in a quarter

Points: Award 20 points per presentation


2. Workshop for HCPs

About the metric: Workshops are a great way to connect with HCPs and educate them on your products and services. Use this metric to keep a track of the number of customer engagement workshops conducted by your salespeople.

This is especially helpful to track when multiple salespeople combine their efforts together to bring many HCPs into a workshop.

Frequency of measuring: Quarterly

Target: Set a target for sales reps to conduct at least one workshop in a quarter

Points: Award 50 points per workshop conducted


3. Meetings Held

About the metric: The more meetings your sales reps have with HCPs, the greater is the brand recall and hence, more sales. Use this metric to encourage your sales reps to hold meetings with the HCPs. Track the number of meetings done by each sales rep.

Frequency of measuring: Weekly

Target: Set a target for each rep to hold 5 meetings per week

Points: Award 10 points for each meeting held


4. HCP Follow-ups

About the metric: It’s crucial that your sales reps follow-up with all the HCPs on-time who are scheduled for follow-up. For example, consider there is a technician from a diagnostic center who is scheduled to be met on 10th and then again on 20th of this month. By keeping a track of this metric, you will be able to ensure that a sales rep meets this technician on exactly those dates. This helps in creating a good impression and a trustworthy relationship with your customers/ prospects.

Frequency of measuring: Daily

Target: Each sales reps should aim to complete 100% of all the follow-ups assigned to her on-time

Points: 10 points per follow-up done on-time


Learning KPIs

Knowledge is important for sales teams in the medical devices industry. It gives them the confidence to have meaningful conversations with HCPs. Create KPIs related to learning and track these KPIs to create a world-class sales team. Such KPIs can be Product A Knowledge Score which measures the knowledge a salesperson has on Product A.


5. Knowledge Quotient

About the metric: Medical devices being a very knowledge intensive industry, track and improve your sales reps’ knowledge on

  • Product Knowledge

  • Foundational knowledge

  • Clinical data

  • Market updates

  • Competitor information

  • Sales processes

Conduct a short quiz test every day with 3 questions focusing on 1 topic at a time. This will help your salespeople to recall crucial information and can be part of your regular training process.

Frequency of measuring: Daily

Target: To answer all the questions in the quiz correctly

Points: Award 2 points per correct answer

Note: You can also gamify these quizzes. Click here to learn how to conduct gamified assessments


6. Sales Conversation Skills

About the metric: Evaluate and improve your sales reps’ sales conversation skills. These could be

  • Introducing your product to the HCP

  • Handle objections like price objections effectively

  • Negotiation skills

Assign a coaching assignment to your sales reps and ask them to record a video responding to it. In the video coaching, you can ask them to,

  • Pitch a product by sharing an interesting story related to it
  • Or effectively handle a sales objection
  • Or address any difficult sales situation

Once their response videos are submitted, their managers or coaches can evaluate and provide helpful feedback for improvement. They can also select a particularly good video from a sales rep as “Best Video” and share it with everyone as a means of peer learning. This process is highly effective in improving your reps’ sales conversation skills

Frequency of measuring: Once every 15 days

Target: Encourage all the reps to submit their best response videos

Points: Create the following points system for this metric:

  • 50 points for submitting the video

  • 200 points for good articulation

  • 300 points for the best video

Note: Looking for best practices to drive video coaching? Click Here to learn more


Team Building

Apart from regular learning, your sales teams can greatly benefit from peer-to-peer learning. Use these KPIs to encourage information sharing amongst your teams. This helps in building collective knowledge amongst them. Also, sales reps tend to learn better from each other’s experiences.


7. Clinical Paper Sharing

About the metric: Establish and track this metric to encourage your sales reps to share interesting clinical papers with the team. Once they share the clinical papers, you can select a particularly good presentation as the “Best Clinical Paper of the Month”. This helps to build collective knowledge amongst the salespeople, without spending too much time individually.

Frequency of measuring: Monthly

Target: Set a target for each rep to share at least 1 clinical paper each month

Points: Award the below points

  • 10 points for each clinical paper shared
  • 50 points for getting selected as the “Best Paper of the Month”

Winner: At the end of each month, reward the person whose clinical paper gets selected as the “Best Paper of the Month”


8. Story Sharing

About the metric: Story sharing is a very effective method to facilitate peer-to-peer learning amongst the sales reps. Use this metric to encourage your reps to share their customer success stories with other team members via email or in team meetings.

This also helps you to,

  • Get insights into each sales rep’s customer success stories

  • And, pinpoint certain good aspects from a rep’s story and encourage everyone to follow the same

This way, you will be able to spread some tried and tested sales best practices amongst the sales reps as well.

Frequency of measuring: Quarterly

Target: Give a target for each rep to share at least one success story each quarter

Points: Award 50 points for each share

Winners: At the end of the year, reward the rep who has shared the most inspiring story with an amazing prize


Training Distributors and 3rd Party Partners

It’s crucial that you regularly connect with your distributors and other 3rd party partners and educate them on your products and services. This helps them to understand your company and your offerings better. As a result, they will be able to represent you well in the market and sell your products successfully.

You can do this distributor training in phases– basic, intermediate, and advanced levels. Also, you can conduct this training virtually or face-to-face.


9. Distributor Training

About the metric: Enable this metric to encourage your sales reps to conduct virtual or face-to-face training for the distributors. These training workshops help in educating the distributors on various products and services that you offer. This enables them to efficiently represent you in the market and sell your products successfully

Frequency of measuring: Yearly

Target: Set a target for your sales team to conduct at least 1 distributor training per year

Points: Award 10 points per training workshop conducted


Outcome KPIs

These are a set of extremely important KPIs because all your sales efforts are directed towards achieving these ultimate sales outcomes. Track these KPIs to determine if your sales efforts are bearing fruits or not.


10. New Customer Accounts

About the metric: Use this metric to keep a track of the number of new customer accounts that are developed over a period of time with regular revenue generation. This metric motivates your reps to actively try to bring in new businesses

Frequency of measuring: Annual

Target: Encourage each one of your sales reps to acquire at least one new customer account each year

Points: 100 points per new account developed


11. Gross Profit

About the metric: Gross profit is the percentage of sales that your company makes after paying for costs to make the medical device. Keep a track of the gross profit and make sure that this grows year-over-year.

Frequency of measuring: Yearly

Target: Set a target to bring in a certain amount of yearly profit based on your business goals

Winner: Reward the sales teams that successfully achieve or exceed this gross profit target


12. Sales per product line

About the metric: Measure the amount of sales that you are getting along each product line. This helps you to determine which of your products are performing well in the market and which ones need additional focus and push

Frequency of measuring: Monthly

Target: Set different sales targets for each product line depending on your business goals and sales feasibility of the product

Winner: Reward all the reps who successfully achieve sales per product targets


13. Service Coverage

About the metric: This metric is for the medical device service engineers. Use this to keep a track of the number of hospitals, clinics, diagnostic centers and labs that service engineers visit in a day to install or service the medical devices. This motivates the service engineers to provide on-time service to the customers.

Frequency of measuring: Daily

Target: Assign a list of hospitals to each service engineer which they need to visit in a day. Encourage them to cover all the hospitals on their list by the end of the day

Points: Give 100 points to a service engineer if he covers all the hospitals on his list by the end of the day. If he could not cover all the hospitals on his list on a particular day, then he gets 0 points for that day.

Winner: At the end of each month, calculate the total score of each service engineer and reward the top three people with the highest score (i.e the people who have consistently covered all the hospitals assigned to them)


14. On-Time Delivery

About the metric: On-time delivery allows you to see if the ordered products are getting delivered and installed at the customers’ on time. It is calculated as orders delivered on time divided by the total orders received. This metric helps you to substantially improve customer experience and customer loyalty.

Frequency of measuring: Monthly

Target: Set a target to deliver 100% of the orders on time

Points: 100 points for each order that is delivered and installed on or before the promised time


Want to know how to gamify your KPIs?

Learn how to select KPIs and gamify them


Looking for Sales Contest ideas in the medical devices industry?

5 Sales Contest Ideas for Medical Devices Companies


Looking for medical devices sales contest names?

Contest Names for the Medical Devices Industry


Want to know how SmartWinnr helps Boston Scientific and other Medical Devices companies to measure and gamify these KPIs?

SmartWinnr for Medical Devices Industry

Published on Fri Jan 29 2021

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